Badges are printable identity cards for users - carrying the user’s photo, details and a scannable QR code. Users and personnel share the same badge layouts: the Personal Template selected under Configuration > System Settings > Badge Printing applies to both.

Generate a badge

Open Users in the sidebar, search for the user and click their name to open their record. In the actions panel on the left (below Back to Users), click Generate Badge - the browser downloads the badge as a print-ready PDF.

The badge PDF

The badge is generated from the user’s profile: the profile photo, name and organisation details, and a QR code that identifies the user at the checkpoint.

Template examples

The layout is controlled by the Personal Template setting - see Badge Printing to change it, and Custom SVG Badge Templates to design your own. One generated example per built-in layout:

Basic - a simple layout with the user’s details.

QR Code Only - a minimal badge carrying just the QR code.

Group Banner Style - a banner layout without a QR code.

Group Banner with QR Code - the banner layout plus the access QR code.

Extended Group Banner Style - a wider banner layout including department and location, without a QR code.

Extended Group Banner with QR Code - the extended banner layout plus the QR code.

Portrait with QR Code - a vertical badge layout with the QR code, for portrait badge holders.

Notes

• A profile photo makes the badge complete - badges without a photo render without the photo panel. Upload one on the user’s Profile tab before generating.
• Access to badge downloads is permission-controlled, so only authorised roles can produce badges - if Generate Badge is missing, ask an administrator to extend your role.
• The badge QR code is the user’s identifier. Its format is chosen under Identifier Formats; a change applies only to users added afterwards.

See also: Badges for Personnel and Badge Printing settings.