There are three ways a visitor gets into EvTrack. Pick by who knows the visitor’s details and when.

When you need this

You are about to invite someone, or set up how your site receives visitors, and want the route that asks the least of everyone.

	You enter the details	The visitor registers	The visitor walks in
Who types the details	You, the host	The visitor, from a link	The visitor, at the kiosk
When	Before the visit	Before the visit	On arrival
The visitor proves their email	No	Yes, with a code (email by default, SMS where set up)	Only where the kiosk asks for a code (off by default)
The visitor agrees to terms	No	Yes, on the form	The kiosk shows a privacy consent; agreements can be added
Best for	Known and returning visitors	First visits, groups, partners	Unexpected arrivals
Switched on by default	Yes	No: an administrator switches it on	Yes

Who approves

A host’s invite is issued at once. A self-registration waits in the Registration list until someone approves it. A location with Require Manager Approval switched on sends both to its managers first. A walk-in waits for the host only where Require Host Approval for Self/Walk-in Check-in is on. See Approval Workflow.

Where to do it

• You enter the details: Journey: You Enter the Visitor’s Details
• The visitor registers: Journey: The Visitor Registers Themselves; for many people, Group Pre-Registration or Invite a List of Visitors
• The visitor walks in: Journey: A Walk-in at the Kiosk